DATA PRIVACY STATEMENT
Thank you for visiting our website and your interest in our products and services. Schreibmotorik Institut e.V. (in the following: Schreibmotorik Institut) is firmly committed to data privacy. Personal data collected through this Website will be processed only for your individual support, for sending you our product information or service offer. Please be informed, that we strictly adhere to the legal regulations concerning the protection of data privacy (in particular those in GDPR (General Data Protection Regulation) and BDSG [German Data Protection Act] and will do everything possible to ensure the privacy of your data.
We collect and use your personal data only upon a consent or when this is required or provided by law. We collect only such personal data, which is required for the performance and/or realization of our services and which you provide to us on a voluntary basis.
1. Responsible person and scope
The responsible person is: Schreibmotorik Institut e.V., Schwanweg 1 – 90562 Heroldsberg, Germany (hereinafter “Schreibmotorik Institut”).
2. General Principles on data processing
We collect and use personal data from our users basically only then, when this is necessary to provide a functional Website as well as to deliver our content and services.
2.1. Personal data
Personal data is all information relating to an identified or identifiable natural person. This includes, for example, information such as your name, email-address, address, date of birth or your phone number. Non-personal data is ex. data regarding the number of users at a website.
2.2. Processing of personal data
Processing of personal data is any operation or set of operations which is performed on personal data or on sets of personal data, whether by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure, or destruction.
We process personal data through our Website only if you provide us with this data, ex. when filling out our contact form or sending us an email. We process this data for the named purposes or for the purposes defined in your request. We do not disclose your personal data to third parties, unless otherwise provided by law or you have given us your consent thereto. Apart from that you may use the general information at https://www.schreibmotorik-institut.com without revealing your personal data.
In particular we process your personal data as provided:
2.2.1. Contact form
On our Website, we offer you to contact us via a contact form provided by us. Basically, to answer your question or request, we will need you to provide us with the following data: your email-address, as well as your first and last name. Voluntarily, you may provide us with your address and a personal message.
You may freely decide, whether you want to provide this information to us. Without this information we will however not be able to answer your question or reply to your request.
The purpose of specifying this data is to assign your question or request and to be able to reply to you. When using the contact form, no personal data will be transferred to third parties.
As soon as your question or request has been answered or completed, your personal data will be deleted. Any further storage may however take place, if storage is required by law.
DThe data processing described above is carried out in accordance with article 6 (1) lit. b and article 6 (1) lit. f GDPR.
2.2.2. Job applications
The data processing described above is carried out in accordance with article 6 (1) lit. b GDPR.
In order to subscribe to our email newsletter, apart from your consent, we will need your first and last name, as well as email address, to which we will send the newsletter. Further you can provide us on a voluntarily basis with your address. You may freely decide, whether you want to provide this information to us. Without this information we will however not be able to send you our newsletter.
Your first and last name we need in order to provide you with a personalized newsletter.
Your personal data will be stored for the time you have subscribed to the newsletter. Upon unsubscribing your personal data will be deleted. Any further storage may however take place, if storage is required by law.
The data processing described above is carried out in accordance with article 6 (1) lit. a GDPR.
2.3. Legal basis
Collecting and processing your personal data takes generally place upon your consent. Should the data processing be based on your consent, the legal basis for this data processing is Article 6 (1) lit. a GDPR.
An exception may occur when obtaining a consent is not possible and/or this is permitted by law. If processing your data is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract, the legal basis for this data processing is Article 6 (1) lit. b GDPR.
If processing your personal data is necessary for compliance with a legal obligation to which we as the controller are subject, the legal basis for this data processing is Article 6 (1) lit. c GDPR.
If processing your personal data is necessary for the purposes of legitimate interests pursued by us, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, the legal basis for this data processing is Article 6 (1) lit. f GDPR.
Below we describe the processing operations connected with usage of cookies, sessions and logfiles.
3.1. Usage of cookies, sessions and logfiles
3.2. Data collected by cookies
Except for the IP address, no personal data will be stored in the cookies, sessions and logfiles. Furthermore, these files cannot transfer viruses, spy on your computer, or send emails undetected. In addition, each webserver can only read out those cookies it placed itself.
The following data is automatically collected via cookies, sessions and logfiles when you call up our Website:
- Your internet address (IP address) / host name
- Agent/browser type and version
- Website you were referred from (referrer URL)
- Operating system used
- Pages viewed on our Website
- Date and time of access
- Session (for registered users)
- Session ID (for registered users)
This data is stored separately from the data you provided to us and is not linked with other personal data. The data processed according to 3 is processed for statistical purposes, in order to optimize our Website and our offer.
3.3. Google Analytics
Information about your use of our Website generated by cookies, ex. Time, place and frequency of use of the Website, is usually transferred to a Google server in the USA and saved there. When using Google Analytics, it may not be excluded, that apart from the IP address Google processes further personal data. Please be informed that such information may be transferred by Google to third parties, if this is required by law or if Google contracts third parties to process such data.
Google will use the information gathered by the cookies to evaluate your use of the Website in order to compile reports about Website activities for us and provide additional services associated with the Website and Internet usage. According to Google, Google will not associate your IP address with other personal data collected by Google.
You have the option to generally prevent Cookies through changing your browser settings. Please be informed, that in such an event, not all functions of this Website may be available to you.
This plug-in prevents Google Analytics from giving you information about your visit to the site. This plug-in does not prevent any other analysis.
By clicking on this link a so-called opt-out cookie is placed in your browser. This will prevent Google Analytics from giving you information about your visit to the site. Please note that the opt-out cookie is only valid for this browser, and only for this domain. If you delete the cookies in this browser, the opt-out cookie will also be deleted. To continue to prevent Google Analytics from capturing, you must click the link again. The use of the opt-out cookie is also possible as an alternative to the above plug-in when using the browser on your computer.
In order to ensure the best possible protection of your personal data, Google Analytics has been extended by the code “anonymizeip” on this website. This code causes the last 8 bits of the IP addresses to be deleted and their IP address is thus collected anonymously (so-called IP-masking). Your IP address will be shortened by Google in principle, even before the transfer within Member States of the European Union or in other contracting States of the Agreement on the European Economic Area and thereby anonymized. Only in exceptional cases will the full IP address be transferred to a Google server in the United States and shortened there.
3.4. Prevention of cookies
Upon closing your browser, the session-cookies are deleted, other cookies after one year. Cookies from our Partners, ex. Google (3.3.) are deleted maximally after 24 months.
You can deactivate the usage of cookies by Google by means of visiting the deactivating site of Google. Alternatively, you may deactivate the usage of third party cookies by means of visiting the deactivating site of the network initiative.
3.5. Legal basis
The processing activities described above are necessary for the purposes of legitimate interests pursued by us. The legal basis for this data processing is Article 6 (1) lit. f GDPR.
4. Social Media Channels
4.1. Social media
We are present on social media channels and/or platforms in order to communicate within the respective communities and inform about our services. Please be informed, that on such social media platforms the personal data of users may be processed outside the European Union. Connected hereto are certain risks for users, ex. regarding the enforcement of rights under the GDPR.
Furthermore, your data may be used for research and advertisement purposes. For example, user profiles maybe created on the basis of your activities, in order to send advertisements which may be of interest to you. For this purpose, cookies may be saved on your end device(s).
4.2. Legal basis
The processing activities described above are necessary for the purposes of legitimate interests pursued by us, i.e. an effective communication with users and presentation of our services. The legal basis for this data processing is Article 6 (1) lit. f GDPR. Should the user consent to data processing on the social media channel, the legal basis for this data processing is Article 6 (1) lit. a GDPR and Art. 7 GDPR.
For more information about processing your personal data and the possibility to object (opt-out), please refer to the respective social media channel and its operator. Also in the event of executing the rights of affected persons under the GDPR, the most efficient way is to contact the operator of the social media channel directly, as only the operator has full access and possibility to take the necessary measures and inform you about them. Should you however require assistance, you may also contact us. For YouTube: Google/ YouTube (Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Irland) – Data privacy: https://policies.google.com/privacy, Opt-Out: https://adssettings.google.com/authenticated, Privacy Shield: https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active.
We incorporate Videos from the platform “YouTube”, a service from Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Irland). Data privacy: https://www.google.com/policies/privacy/, Opt-Out: https://adssettings.google.com/authenticated.
5. Data security and precautionary measures
We are committed to protecting your privacy and treating your personal data confidential. In order to avoid any manipulation, loss or misuse of your data stored by us, we take extensive technical and organizational security measures that are regularly reviewed and adapted to technological progress. Intensive training of our employees and their obligation to data security ensure that your personal data is treated confidential. The transmission of personal data between your device and our Server is generally encrypted (SSL-Process, Secure Socket Layer).
6. Service providers for processing personal data
We employ service providers, who process personal data on our behalf and only on our instruction. The service providers are required to comply with all data protection regulations and to process data in accordance with our instructions. Our service providers have been carefully selected and receive access to your personal data only to the extent and for the time necessary to carry out their services.
Service providers in third countries such as the USA and countries outside the European Economic Area are subject to data protection regulations, which do not protect personal data to same extent as in the European Union. Should we process your personal data in countries, which do not provide such a high level of data privacy as in the European Union, then we will ensure by means of contractual regulations and other instruments that your that your personal data is safe and adequately protected.
7. Storage period
Your data will be stored only for the period of time required by law. Your data will be erased, when you have withdrawn your consent for processing your data or the purposes of processing your data have been obtained or when the processing is no longer legitimate for any legal reasons. Any retention periods required by law shall remain unaffected. During the statutory retention periods your data will not be processed for other purposes.
8. Rights concerned
From the GDPR, the following rights arise for you as an affected person for the processing of your personal data:
8.1. Right of access
According to art. 15 GDPR, you can request information about your personal data processed by us. In particular, you may request information on the source of the data, the recipients of this data or categories of recipients, as well as the processing purposes.
8.2. Right of objection
8.3. Right to rectification
In accordance with art. 16 GDPR, you can immediately request the rectification of incorrect or the completion of your personal data stored by us.
8.4. Right to erasure or restriction
In accordance with art. 17 GDPR, you may request the deletion of your personal data stored by us. The personal data will be deleted within 7 working days from your request. Any retention periods required by law shall remain unaffected. If your data may not be deleted due to retention periods, only a restriction of processing may be applied. Upon deleting your data, no access right may be granted.
8.5. Right to data portability
According to art. 20 GDPR, you may request to receive your personal data that you have provided to us in a structured, common, and machine-read format, or you may request the transfer to another responsible person, insofar this is possible to due technical means.
8.6. Right of revocation
In accordance with art. 7 (3) GDPR, you can revoke your once given consent to us at any time. As a result, we are not allowed to continue the data processing based on this consent for the future. In such an event you may not access our company sight.
8.7. Exercising the rights concerned
9. Complaint to a supervisory authority
According to art. 77 GDPR, you have the right to complain to a supervisory authority. As a rule, you can contact the supervisory authority of your usual place of stay, your workplace or our company headquarters.